Project Management Office

Initial situation

• Projects are performed individually, methods are re-invented again and again
• Knowledge gained in projects is barely utilized, a lot of know-how is lost 
• There is nobody in the company who identifies potentials for development of project management in the organization, who develops measures, executes them and tracks their effectiveness

Objectives / benefits

• Establishment of a driving force that is accepted in the company and that aims to further develop project management
• Enhanced collaboration between line and project
• Systematic utilization of knowledge (lessons learned) & know-how
• Ensuring efficiency by the usage of common standards 

Procedure

• Description of the strategy and the scope of services of the Project Management Competence Center (PMO)
• Integration of the PMO into the existing organization
• Definition and description of involved processes
• Determination of the necessary roles (tasks, competencies, responsibilities)
• Definition of the flow of information between the functional organization and the PMO 
• Development of a business plan for the implementation and execution (estimates of required resources, budgeting)
• Coordinating the concept with selected project managers and general managers
• Implementing the concept

Results

• Tailor-made organizational concept and business plan for a PMO
• Description of the scope of services of the PMO
• Efficient project management organization (responsibilities/ processes) in the company
• Common project management standards / services